As a major Cigarette and Tobacco Manufacturing Company, it has large diverse and disperse workforce, which combined with the fact of having products sold worldwide meant that the amount of lease contracts was incredibly large, 16.000+ contracts. As such, this Company represents one of the largest and most relevant implementations of IFRS 16 Technology Solutions in the world.
Qiado has supported this client from the very beginning of the project, before the Go Live in the application system. We started with the Blueprint phase to understand the client´s specific requirements, projected all configuration requirements and SAP prerequisites and could, finally, provide the customer with a operating and functional application tool. Since the implementation of IFRS16 norm, in 01.01.2019, Qiado has had an enormous challenge in integrating all 4 different ERP systems, guaranteeing IFRS16 and ASC842 standards compliance, dealing with different multicultural teams across the world and specially being responsible for a very significant number of lease contracts.
With this, Qiado has provided facility to the customer in terms of management of their leased asset contracts in integration with SAP (asset creation, modification, retirement, month end procedures, asset management module, depreciation in USGAAP standard, financial reports and schedules, etc). Ever since, we have been supporting them for more than a year with AMS (Application Maintenance Service) in post go-live issues. This saves them precious time and promotes efficiency in their daily routine.
After the Go Live, the needs of the client changed and so Qiado has started supporting with other procedures and issues. For example, we have supported the client with 3 application upgrades and are already planning the next one. During AMS, the main activities from Qiado are related to the IFRS16 and USGAPP transition, SLAN configuration, new company code creation, ERP integration, User Accepting Testing, reporting developing and enhancement. Also, every month end has to be precise and on time, so given the huge number of company codes, contracts and business users, Qiado’s consultants make a big effort to support the client with compliance, transparency and reconciliation deliveries.
Back in 2018 a company working on dairy and farming machinery, with headquarters located in Sweden, decided to use SAP Lease Administration by Nakisa (SLAN), currently known as Nakisa Lease Administration (NLA), to manage their portfolio of lease contracts under IFRS16.
Being a machinery producer, their lease portfolio was highly diversified, including real state, vehicles, forklifts, and other production machinery, distributed between its 18 factories around the world.
Qiado was responsible for the implementation of the tool and for all the processes of contract migration into the system according to client requirements. The project consisted of the following major phases:
Flying to Sweden, Qiado did a presential kick-off/blueprint with the team leaders from the customer. Meeting each other, sharing first knowledge about the tool, deciding, and collecting the requirements for configuration, and defining a detailed project calendar, all of these tasks were covered in 3 intensive days onsite!
For 2 months both Qiado and the customer’s team had remote weekly calls to evaluate the project progress, set up connections with SAP and implement SSO, clarify configuration and connection topics, define user roles, perform workshops and training sessions. At the same time, Qiado did the project progress on the configuration side, system settings and workflow, and data logic in order to provide a smooth and friendly user experience.
This phase ended with a second visit to the client headquarters for the UAT, where there was a place for 2 busy days with the client experiencing the system functionalities for the first time, understanding the calculations, accounting logic, and reporting among others.
Another major phase of this contract was the support provided by Qiado on Contracts Data conversion, meaning the work of review and convert leases portfolio data into the templates for the first upload in NLA, in reference to 1st of January 2019 when the IFRS entered in force.
Qiado was involved in the entire process, analyzing the data, preparing the files, uploading, and finally in the validation and reconciliation together with the client.
At the end of configuration, testing and data upload in the test environment, Qiado was responsible for the transport of each part into production, with the biggest challenges on connections with SAP. Qiado was able to achieve a smooth Go-live meeting the client expectations and the timeline defined for the project, despite some delays due to connections and integration sides.
As usual, Qiado provided few weeks of Post Go-Live support, helping the users with their first difficulties with the new tool.
From the Qiado side, the team was composed of experts on different matters: accounting, functional and technical consultants, together with the solution architect were able to address in an effective way all the challenges and needs during all phases of the project, during its 5 months.
This project was the first Qiado full implementation end to end, after the participation in many other projects on early adopters of the tool and on bigger size clients where the projects naturally started earlier to get the tool ready at the beginning of 2019.
Qiado has for long supported this customer, partially implementation of the project until today, when Qiado is responsible for the Application Maintenance Service. This project included 1 connected ERP system to be integrated and 1 disconnected and IFRS16 and IAS17 standards compliance. The main activities that Qiado supported were the IFRS16 and IAS17 transition, SLAN configuration, ERP integration and handling upgrade projects. Other activities included Month End activities, workaround and correction for bugs.
This project had several challenges such as CPI Global with 6 Index scenarios (mixture between maximum value, minimum value and a factor), 1 ERP system to be integrated, IFRS16 standard compliance. During the implementation the main activities that Qiado supported were the IFRS16 transition, Contract Data Gathering, SLAN configuration, Workshops , Training and User Acceptance Tests, accounting postings, reconciliation IFRS Postings, financial reportings.
As a major African Financial Institution, the Company presented a low volume of lease contracts, that have though very material amounts. Therefore given their praise on financial transparency the project focus on ensuring high compliance standards with clear, integrated and legitimate financial statements.
Qiado has supported this client since the very beginning of the project. It started with the support in Blueprint phase, where it was needed to understand the requirements of the client. It was decided that the client would start with a Hybrid solution (both disconnected and connected functionalities for the same system) and then they would involve S/4HANA. Qiado has then gathered all contract information, managed SLAN configuration and supported the client with Go-Live processes as Nakisa Partner. Even though the Go Live happened after the implementation if IFRS16 norm, in 01.01.2019, Qiado’s consultants have adjusted each inception ROU amount because of different payment frequencies so that they would reflect correctly inception amounts in the capitalization date.
After all the steps and the Go Live, this client had a functional application where they could manage all their contracts correctly and this allowed them to supervise and monitor the leased assets contract progress of all countries they were responsible for. Most of all, they could be compliment and transparent when revealing their financial statements to the public.
At the end of these processes, Qiado consultants also had another big challenge, which was the start of configuration and testing for connecting to S/4HANA. Even though the client decided not to move forward with it, the outcome was still positive and extensions and outcomes can be managed well in the tool.